Event Management Core Services
We approach event management with our hospitality mindset to ensure every phase of your event is handled with care and precision.
We’ll Handle All the Details!
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Lead your overall event strategy and the decision-making process for every area of your event – every detail matters. We are your central contact and trusted advisors every step of the way.
Manage a comprehensive event project plan and attendee journey map aligned to your goals and desired strategic outcomes that will keep us on track with planning tasks and milestones. We’ll clearly define roles and responsibilities for all team members.
Develop a complete suite of event summary documents used to keep all aligned and informed.
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Collaborate on graphic design, website copy, registration tools, and mobile app development to align with your event’s strategy and vision.
Develop tailored attendee communications, on-site branding and signage that reflect your core messaging and enhance engagement.
Build and maintain your event registration platform with regular updates on key metrics, financial reports, and concierge support for attendee inquiries.
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We pride ourselves in ensuring there is always open dialogue. We’ll build a collaborative team with you, the host venue, and supplier partners to keep everyone engaged and on track to meet planning milestones.
Manage and lead regularly scheduled meetings for each phase of the planning process – goal setting, pre-planning, on-site during event, and post event.
During each meeting we’ll ensure all service options are explored, decisions are made, and tasks are completed on time. We’ll track accomplishments, next steps, and pending tasks requiring follow up.
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Customize a budget outline using your initial budget and our comprehensive budget tool. We’ll work with supplier partners to meet budget parameters for their scope of services.
Guide you to optimize income and expenses to balance your budget and event programming goals. Maintain budget and regularly track income, expenses, and invoices.
Post-event reconciliation; finalize all payables and receivables and conduct a final budget analysis.
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Develop a Production Timeline and Event Game Plan to summarize all pertinent event details, flow of events, and daily task lists.
Coordinate and oversee hotel & event venues, and all supplier partners to ensure they execute upon their promised services.
Ensure each day’s daily events remain on schedule and adjust plans as needed.
Manage on-site attendee registration experience and maintain an event concierge desk.
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Consult on and develop event sponsor opportunities and sponsor sales package.
Identify opportunities for sponsor exposure across all key events and marketing efforts.
Actively solicit approved sponsor companies and track status.
Manage exhibitor / sponsor relationships on-site to ensure all receive the ROI they were promised.
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Conduct a post-event critique meeting with you to revisit your originally stated goals and KPIs, and evaluate your ROI; discuss any additions or changes for your future events.
Maintain all event history details and archive final event documents for future reference.
Create post-event attendee satisfaction survey and any attendee communication details you wish to distribute.
